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QB USA Payroll

Registers, ADP invoices and carrier bills in; nine journal entries out, behind six gates.

QB USA Payroll

  1. 1UploadStep 1 of 5: Upload, current step
  2. 2Roster reviewStep 2 of 5: Roster review, not started
  3. 3PreviewStep 3 of 5: Preview, not started
  4. 4ProcessingStep 4 of 5: Processing, not started
  5. 5ResultsStep 5 of 5: Results, not started

First time? How to run QB USA Payroll

The period

Everything on this screen decides where the journal entries land. A wrong period makes a journal entry that balances perfectly and posts to the wrong month.

Nothing is preselected. Pick the period this payroll belongs to — it is where every journal entry lands.

Type 2025, FY25 or 25 — or pick one from the list.

How many days of the next pay period fall inside this one.

days

Working out the accrual days from the pay calendar…

The files

Drop the registers, ADP invoices and carrier bills in together. The server sorts them by what is inside them, not by what they are called — except payroll registers, which carry no pay date inside and must be named register_YYYY-MM-DD.csv.

Payroll file

Drop the file here, or choose it from your computer.

Excel workbook (.xlsx or .xls) or comma-separated values (.csv)

Choose the period first. Nothing is preselected, because a preselected period turns the one decision that matters into a decision nobody made.